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WCED Special Education Due Process Manual

Revised 8/15/2006

Due Process Manual Chapter Links

Chapter 1	Chapter 2	Chapter 3	Chapter 4	Chapter 5	Chapter 6
Due Process Procedures & Guidelines	Due Process Templates, Forms & Directions	Miscellaneous Guidelines, Procedures, Forms & Templates	Evaluation: Guidelines & State Criteria for Handicapping Conditions	Early Childhood Special Education	Evaluation Reports
Chapter 7	Chapter 8	Chapter 9	Chapter 10	Chapter 11	Chapter 12
Graduation Requirements/Standards: Guidelines & Implications..	Extended School Year (ESY) Guidelines and Procedures	IEP Planning Content and Guidelines	Staff	FBA, Beh. Interventions & Discipline Considerations	Surrogate Parenting
Chapter 13	Chapter 14	Chapter 15	Chapter 16	Chapter 17	Chapter 18
Low Incidence	504 Accommodation Plans	Secondary Transition Planning	IDEA’97- Overview of Final Regulations	Evaluation Tools and Other Resources	Third Party Billing

Notice of Parental Rights and Procedural Safeguards

MN SLD Companion Manual

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To see detailed contents of individual chapters, scroll down. Chapter 1: Due Process Procedures and Guidelines
Introduction--Due Process Procedures and Guidelines	Due Process Considerations: Discipline Procedures
Due Process Considerations: Procedural Safeguards	Due Process Considerations: Surrogate Parents
Due Process Considerations: Referral	Due Process Considerations: Special Education Conflict Resolution
Due Process Considerations: Identification
Due Process Considerations: Educational Evaluation	Conciliation Conference
Initial Evaluations	Facilitated IEP
Reevaluations	Request for Facilitated IEP/IIIP Meeting
Evaluation Report	Mediation
Due Process Considerations: IEP Meetings	Request for Mediation
Discontinuation of Services	Due Process Hearing
Exit Procedures	Directions: Parent Rights and Procedures Relative to a Hearing
Due Process: Other IEP Team Considerations	Parent Rights and Procedures Relative to a Hearing
Due Process Considerations: Free Appropriate Public Education (FAPE) and Eligibility	Special Education Complaint Resolution Process
Chapter 2: Due Process Templates, Forms and Directions
Sample Letter Regarding District’s Proposed Action	MARSS Report and Federal Childcount
Examples of Prior Written Notice	ECSE MARSS Report and Federal Childcount (ages
Team Override on Eligibility Decisions	Birth-5) Initial Enrollment Record
Team Criteria Override Decision Form	Consent To Use The IIIP Form
Consent For Referral To Outside Agency	IEP Routing Form For All Team Members
Special Education Due Process Log	IEP/IIIP/IFSP Follow-up Review
Record of Inspection & Index of Due Process Forms
Parent Notification of Conciliation Conference
Chapter 3: Miscellaneous Guidelines, Procedures, Forms and Templates
Chapter 3A: Miscellaneous Guidelines and	Sample Memo: Parents of Children Who Attend
Procedures	Private Schools or are Educated at Home
Procedures for Out-of-District Students Whose Parents	Sample Memo: Administrators of Non-Public Schools
Are Residents of Another District
Guidelines on Access and Storage of Test	Newspaper Article: Special Education Evaluations for
Protocols	Home-Schooled or Private-School Students
Guidelines on the Retention and Destruction	Example of a District Policy Statement for
of Student Records/Data Privacy	Developmental Delay
Notice of Special Education File Retention Policy	Special Education Parent Advisory Council
Process for Storage & Destruction of Student Records	Guidelines
Hospital or Homebound Services (Students placed for	IEP Meeting Agenda
Care and Treatment)	IEP Meeting Facilitation Checklist
Guidelines on Alteration of Student’s School	Coordinated Interagency Services (Ages 3-21)
Day	Required Training for Bus Drivers Who Transport
Residency Questions and Answers	Students with Disabilities
Procedure for Evaluation: Disproportionate	Transfer of Files from Case Manager to Case Manager
Representation of Minorities into Special Education	Minnesota Requirements Regarding Nonpublic
Programs	Schools
Guidelines: Rationale for Related Services
Related Services Role Descriptions	Chapter 3B: Miscellaneous Forms & Templates
Guidelines—Least Restrictive Environment	Special Education File Notice
Students Determined to be Medically Fragile	Sample Letter Regarding Storage and Destruction
Students Who Have “Do Not Resuscitate/Do Not	of School Records
Intubate” Orders	Bus Health Emergency/Behavior information Card
Procedure for Determining Services for Students	Parent Contact Documentation
Identified as Medically Fragile	Coping/Conflict Resolution
Do Not Resuscitate/Do Not Intubate—Sample Board	Special Education File Monitoring Review Form
Policy	Sample Letter Regarding Withdrawal From Public
Receiving Students with IEPs/IFSPs from Other	School
Districts	Non-Public School Parent Referral Form
Accepting Students on Informal Agreements Between	Assistive Technology
School Districts and Parents	Assistive Technology Checklist

Chapter 4: Evaluation – Guidelines and State Criteria For Handicapping Conditions
Chapter 4.1: Evaluation Overview	Guidelines for Conducting Evaluations for Developmental Cognitive Disability (DCD)
Parents Request for Evaluation May be Verbal or Written	Evaluation of DCD: Administrative Procedures and Considerations for Evaluating Adaptive Functioning
Guidelines Regarding Eligibility for Special Education Services	Developmental Cognitive Disability (DCD) Criteria Checklist
Determination of Eligibility for English Language Learners	Developmental Cognitive Disability (DCD) Evaluation Matrix
Guidelines on Reviewing Existing Data for Reevaluations	Chapter 4I--Other Health Disabilities (OHD)
Process for Reviewing Existing Data and Directions for the Review of Existing Data Summary Form	Other Health Disabilities (OHD) Criteria Checklist
Review of Existing Data Summary Form	Chapter 4J-- Physically Impaired (PI)
Matrix of Existing Data Sources for Reevaluation
Chapter 4A-- Autism Spectrum Disorders	Physically Impaired Criteria Checklist
State Guidelines-Autism Spectrum Disorders	Chapter 4K--Severely Multiply Impaired
Outline for Evaluation Report Using Autism Spectrum Disorder (ASD) Criteria	Severely Multiply Impaired Criteria Checklist
Autism Spectrum Disorders (ASD) Criteria Checklist	Chapter 4L-- Specific Learning Disabilities (SLD)
Chapter 4B-- Deaf-Blindness: State Guidelines	State Guidelines: Specific Learning Disabilities (SLD)
Deaf-Blind Criteria Checklist	Guidelines for Conducting Evaluations for Specific Learning Disabilities (SLD)
Chapter 4C-- Developmental Adapted Physical Education (DAPE): State Guidelines	Matrix for Developing an SLD Evaluation Plan
Developmental Adapted Physical Education Criteria Checklist	Specific Learning Disability (SLD) Criteria Checklist
Chapter 4D-- ECSE Introduction & State Guidelines	What is a Learning Disability?
ECSE Criteria Checklist	Record Review for Learning Disabilities Evaluation
Chapter 4E—Emotional or Behavioral Disorders	Chapter 4M--Speech or Language Impairment
State Guidelines-- Emotional or Behavioral Disorders (E/BD)	State Guidelines: Speech or Language Impairment
Guidelines for Conducting Evaluations for Emotional/Behavioral Disorders	Guidelines: Speech or Language Impairment
Emotional/Behavioral Disorder Criteria Checklist	Speech or Language Impairment Entrance Criteria Checklist
Matrix for Developing an E/BD Evaluation Plan
Chapter 4F—Deaf and Hard of Hearing	Chapter 4N-- Traumatic Brain Injury (TBI)
Deaf and Hard of Hearing Criteria Checklist	Traumatic Brain Injury Criteria Checklist
Chapter (G-H)—Developmental Cognitive Disability (DCD)	Chapter 4O-- Visually Impaired
State Guidelines: Developmental Cognitive Disability (DCD)	Visual Impaired Criteria Checklist
Chapter 5: Early Childhood Special Education
Referral Process	ECSE File Monitoring Review Form
Early Childhood Interagency Central Referral Process	ECSE MARSS Report and Federal Childcount-Ages 3-5
	ECSE MARSS Report and Federal Childcount-Ages Birth - 2
ECSE Evaluation
Multidisciplinary IFSP Team Meeting	ECSE Observation Form
Individualized Family Service Plan (IFSP)	ECSE Referral
Extended School Year in ECSE	Central Referral Team Referral Follow-up Letter
Additional ECSE Due Process Requirements	Consent for the Release and Exchange of Information
Head Start Referral Form	ECSE Interagency Information Profile
Early Intervention Documentation Grid

	Chapter 6: Evaluation Reports
	How to Write the ER	Example: Autism Spectrum Disorder ER
	Example: E/BD Evaluation Report	Example: Exit Summary Report
	Example: ECSE Evaluation Report	EBD Evaluation Report Outline
	Example: SLD Evaluation Report	SLD Evaluation Report Outline
	Example: Reevaluation of DCD Evaluation Report	DCD Evaluation Report Outline
	Example: Speech/Language Articulation ER	OHD Evaluation Report Outline
	Example: Speech/Language Fluency ER	Guidelines for Independent Educational Evaluations
	Chapter 7: Graduation Requirements & Graduation Standards: Guidelines & Implicationsfor Special Education Students
	Graduation Standards Rule	Graduation Plan: High School Course Work
	Graduation and Statewide Assessment Guidelines for	Completing the Special Education “Alternate
	Students with Disabilities	Assessment Report Form”
	Directions: IEP or 504 Team Process for	FAQ: Alternate Assessment in Minnesota
	Consideration of Graduation Standards	State Assessments
	IEP or 504 Team Process for Consideration of	IEP Decision Making for Preparatory and High
	Graduation Standards	Standards
	Directions: Graduation Plan High School Coursework	Upper Age Limit for Special Education Eligibility in MN
	Chapter 8: Extended School Year (ESY) Guidelines and Procedures
	Extended School Year (ESY) Services Guidelines and Procedures	ESY Time Allotment
		Notification of Intent to Offer Extended School Year
	ESY Discussion Process and Checklist	Services
	Extended School Year (ESY) Data Collection Tool	Delivery Models for ESY Services
	ESY Decision-Making Form
	Chapter 9: IEP Planning Content and Guidelines
	IEP Planning Guide	Short-Term Instructional Objectives
	Developing IEP Goals	Annual Goals Help Sheet
	The Stranger Test and Dead Man's Test	Learner Performance Review Form
	Goal Writing Tutorial: K-12	Directions: Learner Performance Review Form
	Target Behavior Checklist	IEP/IIIP/IFSP Follow-up Review
	Chapter 10: Staff
	Guidelines to be used by Special Education Teams When Considering Recommendation to Hire Special Education Paraprofessionals (PSA)	Student Observation Form for Determining
		Paraprofessional Support
		Instructional Assistant Performance Appraisal Tally
	Paraprofessional Work Plan Request	Sheet
	Process for Scheduling/Identifying Paraprofessional	Instructional Assistant Performance Appraisal
	Time	Job Description: Special Education Teaching Assistant
	Summary of Student Schedule	Position Statement Regarding Use of Personal Care
	Paraprofessional Schedule	Attendants (PCA) and Nurses
	Summary of Teacher Schedule
	Chapter 11: Functional Behavioral Assessment, Behavior Interventions and Discipline Considerations for Students With Disabilities
	Chapter 11A: Functional Behavioral Assessment	Guidelines on the Use of Behavioral
	Functional Behavior Assessment (FBA)	Interventions with Students with Disabilities
	Methods used for Functional Behavioral Assessment	FBA: A Link to Behavior Intervention Plans
	Developing Interventions From Functional	Behavior Intervention Plan
	Assessment Data	Example: Behavior Intervention Plan
	FBA: A Link to Behavior Intervention Plans	Emergency Use of a Conditional Procedure for a
	Guidelines for Developing Hypotheses	Student on an IEP
	Increasing Intervention Effectiveness	Assessment Report for Use with a Conditional
	Measuring Behavior	Procedure
	Ethical Issues in the Selection and Use of Reinforcers	Example: Assessment Report for Use with a
	Behavior Management Strategies	Conditional Procedure
	Functional Assessment of Behavior Overview of Assessment Options	Time-Out and Conditional Behavior Intervention Guidelines
	Functional Behavior Assessment Worksheet	Chapter 11C—Discipline Considerations
	School Functional Analysis Observation Form	Disability Manifestation Determination Form
	Functional Behavioral Assessment Interview	Suspension Checklist
Functional Analysis Interview Questions		Minnesota Rule - Pupil Fair Dismissal Act
Functional Behavioral Assessment General Form		Regulations for Suspension/Removal of Students with
Scatter Plot Assessment		Disabilities
Scatter Plot Assessment (with Intervals)		Procedures for FAPE during
ABC Observation Form		Suspension/Expulsion/Exclusion or Alternative Setting
Reinforcement Preference Record		Steps Before Proceeding to an Expedited Hearing
Operational Definitions of Behaviors		MDE Memo: Manifestation Determination Meetings
Chapter 11B—Behavior Interventions		Alternatives to Suspension
Chapter 12: Surrogate Parenting
Guidelines Regarding Appointment and Training of Surrogate Parents		A Sample Letter to be Used to Appoint Surrogate Parents to Represent a Specific Child
Letter to Prospective Surrogate Parent		A Sample Letter Superintendent Could Use to Notify Surrogate Parents of Their Appointment to Represent a Specific Child
The Surrogate Training Test
Chapter 13: Low Incidence
Low Incidence Services		OT/PT Observation Form and Consultation Report
Audiology Services		Interpreter Work Plan Request
Commonly Asked Questions Regarding OT/PT		Process for Student Evaluation of Manually Coded Sign Systems and ASL Utilizing Educational Interpreter Services
Chapter 14: 504 Accommodation Plans
Definitions		Examples of Accommodations in a 504 Plan
Conditions Excluded from Definition of Disability		Sample Student 504 Accommodation Plan
Section 504 of Rehabilitation Act of 1973		Team Meeting Notes
What Does a School District Need to Know/Do?		Discrimination Complaint Form
Student 504 Referral Form		Parent/Student Rights in Identification, Evaluation and Placement
Chapter 15: Secondary Transition Planning
Secondary Transition Planning Introduction		Transition Evaluation Plan
Roles of IEP/Transition Planning Team Members		Community Service Providers
IEP Transition Team Considerations		Social Security Disability Benefits for Youth with Disabilities
Transition Planning		Resources for Transition Planning
Chapter 16: IDEA’97- Overview of Final Regulations
Methods of Ensuring Services-- Public and Private Insurance Introduction		Evaluation Procedures and Determination of Eligibility
Children with Disabilities in Public Charter Schools		LRE -- Placements
Children Experiencing Developmental Delays		State Complaint Procedures
Individualized Education Programs and General Curriculum		Regular Education Teacher Involvement
Children Enrolled by Their Parents When FAPE is at Issue		Graduation with a Regular Diploma
Parentally--Enrolled Children with Disabilities in Private Schools		Attention Deficit Disorder & Attention Deficit Hyperactivity Disorder
Procedural Safeguards		Definitions

Chapter 17: Evaluation Tools and Other Resources
Acronyms and Definitions for Special Education	Family Considerations and Concerns for Development
Intervention Resources	of an IEP
Goals and Objectives Bank Framework	Family Considerations and Concerns for Development
Hints for Conducting the Classroom Observation	of a Transition IEP
Classroom Observation Guidelines	Internet Resources
General Observation Procedures	How to Conduct a Test Review
K-6 Observation Form: Directions and Summary	Outline: How to Conduct a Test Review
K-6 Observation: Recording Form	Review of Adaptive Behavior Assessment Tools
What Can I do to Prevent Harm to Children? A
Resource Guide for Mandated Reporters
Chapter 18: Third Party Billing
MA Billing Overview	Overall Responsibilities of Case Managers
Medical Assistance Third Party Payment Program (Brochure)	Third Party Billing Checklist
MA Reminders	Responsibilities of Case Managers
Case Manager Script When Approaching Parents	Documentation: Evaluation Report/IEP
About Third Party Billing	Instructions for Completing Service and Adaptation
Letter to Parent(s)/Guardian(s)	Sections
Supervision of Paras Regarding Behavioral	Example of Additional Information (IEP)
Redirection and ADLS	Example of IEP Services Page
Guidelines for Approaching Parents	Example of IEP Adaptations Page
Sample Letters	Special Transportation
Sample Letter Regarding Annual Notice/MA Only	IEP/IFSP/IIIP Services Personal Care
Sample Letter Regarding Private Insurance & Public	Assistant Services
Insurance	Overall Responsibilities of the Para Educator
Sample Letter Regarding Third Party Payment	Responsibilities of the Para Educator
Program Revocation	IEP/IFSP/IIIP Services Activity Log
Consent Forms	IEP/IFSP/IIIP Services Trip Log
Consent to Release Private Data for Medical	Example 1 – IEP/IFSP/IIIP Services Activity Log
Assistance Billing Purposes	Example 1 – Para Documentation Check-off List
Consent to Seek Reimbursement for IEP/IFSP/IIIP	Example 2 – IEP/IFSP/IIIP Services Activity Log
Health Related Services	Example 2 – Para Documentation Check-off List
Doctor Order Required For All Students Receiving	Example 3 – IEP/IFSP/IIIP Services Activity Log
PCA Services	Example 3 – Para Documentation Check-off List
MN TSES Manual
Chapter 1: Identification System Standards	Chapter 9: Personnel Development Standards
Chapter 2: Referral Standards	Chapter 10: Interagency and Community Relations Standards
Chapter 3: Assessment or Reassessment Standards	Chapter 11: Transportation Standards
Chapter 4: IEP/IFSP Planning Standards	Chapter 12: Instructional Resource Standards
Chapter 5: Instructional Delivery of Programs Standards	Chapter 13: Coordination With Other Educational Programs Standards
Chapter 6: Staffing Standards	Chapter 14: Fiscal Resources and Reporting Standards
Chapter 7: Facilities Standards	Chapter 15: Governance Standards
Chapter 8: Due Process Procedural Safeguards/Parent Involvement